Toppan Group Sustainable Procurement Guidelines

Initiatives for Sustainable Procurement

Toppan Group is committed to expanding sustainable procurement activities in collaboration with our suppliers and business partners to contribute to the sustainable growth of society and fulfill our corporate social responsibility (CSR). 
Through these efforts, we aim to enhance the corporate value of both Toppan Group and our suppliers and business partners.
Specifically, in 2007, we established the first edition of the "Toppan Group CSR Procurement Guidelines" and have been engaged in sustainable procurement activities, revising it to the second edition in 2014.
 In January 2022, considering the establishment of international standards and societal demands regarding sustainable procurement, we renamed it as the "Toppan Group Sustainable Procurement Guidelines" and revised its contents.
The "Toppan Group Sustainable Procurement Guidelines" consist of the "Procurement Basic Policy" and "Sustainable Procurement Standards." They apply to the procurement of goods and services necessary for conducting business activities through means such as purchasing and leasing across all Toppan Group companies. 
Therefore, they are applicable to all departments of Toppan Group companies, not limited to procurement departments. However, funding procurement is excluded from the scope.

Procurement Basic Policy

This policy serves as the fundamental principle for all employees involved in procurement activities at Toppan Group.
We will provide a fair and open window of opportunity for all suppliers and business partners.
We will comply with domestic and international regulations and conduct fair transactions based on corporate ethics.
We will strictly manage the information obtained through procurement activities.
We will strive for environmental conservation and reducing environmental impact.
We will pursue QCD (Quality, Cost, Delivery) to meet market needs.
We will work towards mutual cooperation and trust-building with suppliers and business partners.
We will promote sustainable procurement throughout the entire supply chain.

Sustainable Procurement Standards (Itemized Only)

We have established requirements and recommendations for suppliers and business partners in each item.
To ensure the penetration of these requirements and further dissemination of the content of these guidelines to upstream suppliers and business partners, it is our principle to notify them of this guideline or similar guidelines possessed by suppliers and business partners.
Please refer to the PDF for more details.
1. Compliance with Laws and Respect for International Norms
2. Human Rights and Labor
(2-1) Prohibition of Forced Labor
(2-2) Prohibition of Child Labor and Consideration for Young Workers
(2-3) Proper Management of Working Hours
(2-4) Proper Payment of Wages
(2-5) Prohibition of Inhumane Treatment
(2-6) Prohibition of Discrimination
(2-7) Freedom of Association and Collective Bargaining
(2-8) Consideration for Employment Stability and Compliance with Employers' Obligations
(2-9) Prohibition of Rights Violation against Local Communities, etc.
3. Safety and Hygiene
(3-1) Ensuring Occupational Health and Safety
(3-2) Preparedness for Emergencies
(3-3) Occupational Accidents and Occupational Diseases
(3-4) Occupational Hygiene
(3-5) Consideration for Physically Demanding Tasks
(3-6) Safety Measures for Machinery and Equipment
(3-7) Facility Safety and Hygiene
(3-8) Communication on Safety and Hygiene
(3-9) Health Management of Workers
4. Environment
(4-1) Environmental permits and reporting.
(4-2) Contribution to a decarbonized society.
(4-3) Emissions into the atmosphere.
(4-4) Optimal use of water.
(4-5) Contribution to a resource-recycling society.
(4-6) Management of hazardous substances.
(4-7) Management of chemicals contained in products.
(4-8) Natural resources and biodiversity.
5. Fair Trade and Ethics
(5-1) Prevention of corruption.
(5-2) Prohibition of improper provision and acceptance of benefits.
(5-3) Disclosure of information.
(5-4) Protection and respect for intellectual property.
(5-5) Fair business practices.
(5-6) Protection of whistleblowers.
(5-7) Responsible mineral sourcing.
6. Quality and Safety
(6-1) Product safety.
(6-2) Quality management.
(6-3) Provision of accurate product and service information.
7. Information Security
(7-1) Defense against cyber attacks.
(7-2) Protection of personal information.
(7-3) Prevention of confidential information leaks.
8. Business Continuity Plan
(8-1) Development and preparation of business continuity plans.
9. Establishment of management structure.
(9-1) Establishment of management systems.
(9-2) Management of suppliers and outsourcing partners.
(9-3) Proper import and export management.
(9-4) Establishment of complaint handling mechanisms.

Sustainable procurement-related basic policies

Contact information for Sustainable Procurement Guidelines